Built for Flying Clubs
Flying Club Scheduling Software
One shared calendar for your whole club.
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Members book the club's aircraft themselves on a calendar everyone shares, so the planes stay organized and no volunteer has to field every request. No double bookings, no spreadsheets, no email chains.
No credit card required. A flat plan you can fund from dues.
Made for clubs
Built for clubs, not just big flight schools
Most scheduling tools are built for large flight schools and priced like it. A flying club needs something simpler and more affordable. Members are not staff, the admin is usually a volunteer, and the budget comes from dues.
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PilotSchedule keeps a club's aircraft on one shared calendar that members book themselves. It is quick to set up, easy for anyone to use, and priced so a club can fund it from dues without a second thought.
Who it is for
Built for clubs of every size
From a handful of members sharing one plane to a club running a full fleet.
Small clubs
One or two aircraft shared among a handful of members.
Larger clubs
A growing membership and a full fleet to manage.
Clubs with instructors
Schedule lessons alongside member flying.
New clubs
Get organized from day one with one shared calendar.
More than one club
Run several clubs from a single login.
What you get
Everything your club needs to stay scheduled
A shared fleet calendar
Every club aircraft on one calendar, visible to all members.
Member self-booking
Members reserve their own time, so the admin is not the middleman.
No double bookings
When a plane is taken, that slot shows as booked across the whole club.
Instructor scheduling
If your club has CFIs, schedule lessons alongside member flying.
Multiple aircraft and clubs
Run a whole fleet, and more than one club, from a single login.
Access anywhere
Web based and mobile friendly, so members book from anywhere, any time.
Quick setup and an interface any member can learn in minutes
Transparent, flat pricing easy to fund from dues, with no per aircraft fees and no quote
Members book themselves, so no one runs the schedule by hand
Web based and mobile friendly, available 24 hours a day
Serving flying clubs since 2003.
Good to know
Frequently asked questions
Flying club scheduling software is an online tool that lets a club's members see and book the club's aircraft from one shared calendar. It replaces spreadsheets, email chains, and sign-out sheets, so members can reserve a plane themselves and the club avoids double bookings.
Each member logs in, sees which aircraft are available, and books the time they want. Because everyone shares the same live calendar, the booking shows up for the whole club right away, and no two members reserve the same plane at the same time.
Yes. PilotSchedule handles a whole fleet on one calendar, from a single shared plane to a club with several aircraft. Each aircraft has its own schedule that members can book.
Yes. You can run multiple aircraft, and multiple clubs or partnerships, from a single login.
Yes. PilotSchedule is built to be simple, so a volunteer admin can set it up quickly and members can use it without training. Because members book themselves, it takes most of the scheduling work off whoever runs the club.
PilotSchedule uses transparent, flat plans with no per aircraft fees and no quote required, so a club can fund it from dues. See the plans page for current pricing.