PilotSchedule Features
Designed specifically for aviation operations, the platform keeps scheduling organized while reducing administrative work.
Scheduling
Flight Scheduling Calendar
PilotSchedule makes it easy for pilots and instructors to reserve aircraft and manage flight training schedules in real time.
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Designed specifically for aviation operations, the platform keeps scheduling organized while reducing administrative work.
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Flight Scheduling Calendar
• Day view schedule designed for aviation operations
• View reservations by Aircraft, Pilot, or Resource
• Prevent double bookings automatically
• Backup reservations with automatic notifications
• Real-time updates visible to all members
Fleet
Aircraft Fleet Management
Manage your entire aircraft fleet in one place. Each aircraft profile can include photos, details, and availability status so pilots know exactly what they are booking.
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Designed specifically for aviation operations, the platform keeps scheduling organized while reducing administrative work.
Fleet features
• Aircraft photo gallery
• Aircraft details and specifications
• Availability tracking
• Maintenance reservation blocking
• Easy fleet management interface
Instructors
Instructor Management
PilotSchedule allows instructors to manage their availability while pilots can easily browse instructors and schedule training flights.
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Designed specifically for aviation operations, the platform keeps scheduling organized while reducing administrative work.
Instructor features
• Instructor profiles with ratings and hourly rates
• Instructor availability visibility
• Instructor reservations and flight scheduling
• Instructors can edit their own reservations
• Instructor notifications for bookings
Members
Member Management
Easily manage all members of your flight school including pilots, instructors, staff, students, certifications, scheduling, and training records.
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Designed specifically for aviation operations, the platform keeps scheduling organized while reducing administrative work.
Member management features
• Manage pilots, instructors, and staff in one system
• Assign different permission levels
• Administrators can also act as instructors
• Members can join multiple clubs using one account
• Public member directory (optional)
Rules
Flexible Scheduling Rules
Flight schools often have specific booking rules. PilotSchedule allows administrators to control how reservations work.
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Designed specifically for aviation operations, the platform keeps scheduling organized while reducing administrative work.
Reservation controls include
• Maximum reservation length
• Maximum hours per pilot
• Reservation window limits (days in advance)
• Minimum reservation duration
• Late reservation rules
Rules
Custom Resources
PilotSchedule supports scheduling beyond just aircraft and instructors, including classrooms, simulators, examiners, maintenance, and staff resources.
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Designed specifically for aviation operations, the platform keeps scheduling organized while reducing administrative work.
Examples of custom resources
• Flight simulators
• Classrooms
• Briefing rooms
• Checkride examiners
• Maintenance resources
Notifications
Notifications & Alerts
Keep pilots and instructors informed automatically with real-time notifications, schedule updates, reminders, changes, and important announcements.
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Designed specifically for aviation operations, the platform keeps scheduling organized while reducing administrative work.
Notification features
• Reservation confirmation emails
• Backup reservation alerts
• Instructor reservation notifications
• System alerts for schedule changes
• Flight reminder notifications
Communication
Mass Email Communication
Flight schools can communicate quickly with their entire pilot and instructor base through automated notifications and messaging.
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Designed specifically for aviation operations, the platform keeps scheduling organized while reducing administrative work.
Communication tools
• Send mass email announcements
• Target pilots, instructors, or all members
• Share schedule updates or operational alerts
• Track message delivery status
• Send emergency notifications
Multi-Club
Multi-Club Support
PilotSchedule allows organizations that operate multiple locations or clubs to manage them from one account seamlessly.
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Designed specifically for aviation operations, the platform keeps scheduling organized while reducing administrative work.
Multi-club capabilities
• Manage multiple clubs under one account
• Separate schedules for each club
• Members can belong to multiple clubs
• Centralized administration
• Role-based access controls
Pricing
Simple Pricing Plans
PilotSchedule keeps pricing simple and predictable, with no hidden fees, flexible plans, transparent billing, and scalable options for every organization.
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Designed specifically for aviation operations, the platform keeps scheduling organized while reducing administrative work.
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Flexible Plans, No Surprises
• No setup fees
• No long-term contracts
• Cancel anytime for monthly plans
• Upgrade or downgrade plans anytime
• Transparent pricing
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