Aircraft Scheduling, Made Simple
Aircraft Scheduling Software
One shared calendar for every aircraft, instructor, and member.
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Simple, web based, and built for aviation since 2003. Stop juggling spreadsheets, paper sign out sheets, and phone tag. People see what is available and book it in seconds.
No credit card required. Set up your aircraft in minutes.
One calendar for everything
Put your whole operation on one calendar
PilotSchedule is online aircraft scheduling software that replaces the spreadsheets, paper sign out sheets, and phone tag most operations still run on. Your members and students see what is available and book it in seconds, and you stop worrying about two people showing up for the same plane.
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It was built by a pilot who got tired of the same scheduling headaches, and it has kept aircraft organized for flight schools, clubs, and partnerships since 2003.
Who it is for
Built for every kind of aviation operation
PilotSchedule works for anyone who shares aircraft and needs a clear, current schedule.
Flight schools
Coordinate aircraft, instructors, and student bookings every day.
Flying clubs
Give members an easy way to book the club's planes.
Aircraft partnerships
Keep a shared or co-owned plane organized between owners.
Independent instructors
Manage your own availability and student lessons.
FBOs
Run rental and scheduling across a whole fleet.
What you get
Everything you need to keep aircraft scheduled
A shared aircraft calendar
See every aircraft's availability at a glance and prevent double bookings.
Instructor scheduling
Assign instructors to flights and manage their availability.
Member and student self-booking
People book their own aircraft and lessons, which takes the work off you.
Multiple aircraft and clubs
Run several planes, clubs, or partnerships from one login.
Block out unavailable times
Mark maintenance, days off, or any hours that should stay off the schedule.
Access anywhere
Web based and mobile friendly, available 24 hours a day from any device.
Quick setup with no complicated configuration
A simple calendar interface anyone can learn in minutes
Transparent, flat pricing. No per aircraft or per student fees, and no quote required
Web based and mobile friendly, available 24 hours a day
Serving aviation operations since 2003.
Good to know
Frequently asked questions
Aircraft scheduling software is an online tool that lets an aviation operation manage who is flying which aircraft and when. It replaces spreadsheets and paper sign out sheets with a shared calendar, so members and students can book available aircraft and instructors, and double bookings are prevented.
Flight schools, flying clubs, aircraft partnerships, independent flight instructors, and FBOs all use it. Anyone who shares aircraft among multiple people benefits from a single, current schedule.
Every aircraft sits on one shared calendar that everyone sees in real time. When a plane is booked, that slot shows as taken, so no one can reserve the same aircraft for the same time.
Yes. You can run multiple aircraft, and multiple clubs or partnerships, from a single login.
Yes. It runs in any web browser and works on phones and tablets, so you can check or change the schedule from anywhere, at any time.
Create a free account and set up your aircraft in minutes. No credit card required.