Flight School Scheduling Software
Keep aircraft, instructors, and students on one schedule.
PilotSchedule gives your flight school one clear place to manage aircraft availability, instructor time, student bookings, simulators, maintenance blocks, and reservation rules.
One current schedule for your flight school
Keep aircraft, instructors, simulators, classrooms, examiners, and other training resources in one scheduling system. Approved students and pilots can see availability and make their own reservations while administrators keep control over booking policies and permissions.
Students book themselves
Reduce calls, texts, and front-desk scheduling by allowing approved users to reserve available time.
Aircraft and instructors stay coordinated
Manage aircraft availability, instructor schedules, maintenance blocks, and shared training resources together.
Prevent scheduling conflicts
Booked resources become unavailable for overlapping reservations.
Flight school scheduling features
- Aircraft and instructor scheduling
- Student and pilot self-booking
- Automatic conflict prevention
- Maintenance reservations
- Backup reservations
- Custom resources including simulators and classrooms
- Minimum and maximum reservation duration
- Future booked-hour limits
- Advance-booking limits
- Daily booking limits
- Cancellation policies and reasons
- Pilot, instructor, staff, and administrator roles
- Optional pilot privacy
- Club and member documents
- Reservation history
- News, alerts, and mass email
- Desktop, tablet, and mobile access
Configure booking rules around the way your school operates
Administrators can configure reservation duration, future booked-hour limits, maximum days in advance, daily hour limits, late-reservation rules, required descriptions, instructor permissions, and booking increments.
Scheduling-focused software without a full management suite
PilotSchedule is designed for aircraft, instructor, student, and resource scheduling plus the administrative tools around that workflow.
PilotSchedule does not provide a full general ledger, integrated billing engine, structured syllabus management, or full maintenance work-order and inventory system. Flight schools needing those functions in one platform should compare broader flight school management suites.
Flight school scheduling software pricing
Every PilotSchedule plan includes the complete platform. Pilots and members are unlimited.
- Solo: $20 per month, up to 2 resources, 1 club
- Basic: $50 per month, up to 10 resources, 1 club
- Pro: $100 per month, up to 50 resources, 4 clubs
- Elite: $200 per month, up to 100 resources, 10 clubs
Save 20% with annual billing.
Frequently asked questions about flight school scheduling software
What is flight school scheduling software?
Flight school scheduling software coordinates aircraft, instructors, students, simulators, and other training resources in one shared system.
Can students book aircraft and instructors themselves?
Yes. PilotSchedule lets approved pilots and students see available resources and create their own reservations.
Can PilotSchedule prevent double bookings?
Yes. Once a resource is reserved for a time period, overlapping reservations for that same resource are prevented.
Can we schedule simulators, classrooms, or examiners?
Yes. Custom schedulable resources can be added alongside aircraft and instructors.
Can aircraft be blocked for maintenance?
Yes. Maintenance reservations can make an aircraft unavailable to normal bookings during that period.
Does PilotSchedule include billing and structured training records?
No. PilotSchedule is scheduling-focused rather than a full accounting, billing, syllabus, or maintenance-management suite.